Project Assistant

Desmet Ballestra

Belgium
Nov 16th, 2022

Project Assistant

Job summary

As part of the Project Management team, your role will be to provide administrative support the project team members in preparation and follow-trough of the projects.

Main duties and responsibilities

  • Organize the administrative start-up of new projects in the various used software tools (Lotus Notes and in specific software applications).
  • Ensure the final preparation, sending and history tracking of engineering documents to clients and suppliers according to the contractual agreements.
  • Keeping track of client’s comments on the sent engineering documents.
  • Assist project managers with price offers and quotations.
  • Ensure the final preparation of purchase orders (and their applicable documents) to the purchasing department.
  • Ensure an accurate follow-up of changes in the engineering documentation and timely sending to client and suppliers
  • Communicate daily with the internal departments to address project related issues.
  • Support the department manager in achieving improved performance of the department according to the pre-identified targets
  • Act as a back-up for shipping & purchasing activities if needed (Follow-up of suppliers for order confirmation, deliveries,…)
  • Coordinate and support logistics for meetings & travels
  • Manage stock of personal safety equipment
  • Additional duties might include coordinating subcontracts, administering change orders and invoices as well as performing administrative support for the project management department.

Education and experience

Required Education / Experience

  • Bachelor Degree in Administration or equivalent
  • 3 years of experience in administration preferably in a project department

Preferred Education/Experience

  • Previous experience in customer service environment with order administration and large project management experience ideally in a construction environment

Knowledge, skills & abilities

  • High level of autonomy and organisation, self-driven attitude
  • Display a pragmatic, no-nonsense pro-activeness
  • Ability to bring customer-focused solutions to problems
  • Good attention to detail and analytical skills
  • Display and live a strong cultural awareness
  • Effective communicator
  • Proficient in Microsoft Office applications
  • ERP experience is a plus
  • Fluent in English (must), at least one additional European language (French and/or Dutch preferred)

DB engineering competences

  • Building Customer Loyalty
  • Taking Accountability
  • Initiating Action
  • Quality Orientation

Our offer

You will join a global market leader in an international environment with highly talented colleagues. We’ll offer you a comfortable compensation package with good benefits and the opportunity to grow and develop in your skills, competencies, and career.

Apply now with CV and short motivation via email: [email protected]

If you require alternative methods of application or screening, you must approach Desmet Ballestra directly to request this, as we're not responsible for the employer's application process.

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