Document Management Assistant


You know those little stickers that say "Inspected by 2438"? Meet 2438. SGS North America, a division of global testing and verification giant SGS, offers technical services such as product testing, conformity assessment, quality inspection, product safety inspections, design reviews, statutory certification, quality assurance, environmental impact, and consultancy. SGS North America tests everything under the sun, and targets such industries as power generation and transmission, oil and gas refineries and pipelines, metals and minerals, agriculture, transportation, construction, aerospace, pharmaceuticals, and industrial manufacturing.

Whether or not goods are being imported to the US or exported from it, SGS North America's Trade Assurance Services division helps governments with customs classification and import verification services to comply with international trade and environmental regulations.

SGS North America's biggest moneymaker is its Oil, Gas & Chemicals division that tests petrochemicals, packages and ships samples, and provides measurement and calibration services. It handles inspection services for such oil companies as Chevron, Exxon Mobil, Marathon Oil, and Valero. The company's Environmental Services division has laboratories and drilling offices located throughout the US.

SGS North America inspects for thousands of other customers such as Subaru, Honeywell, Shell Chemical, and Kaiser Aluminum.
1 Place des Alpes
P.O. Box 2152
1211 Geneva 1
Company Description

At SGS, you can choose. First of all, out of our various vacancies. However, SGS also gives you another choice. Do you choose to expandor to enrich? We are not only looking for colleagues who can go in to depths of their discipline. We are equally as much looking for colleagues who we call ‘connectors’, people who can connect our diversity to our services. To each other. And this way, enrich our business.

SGSis the world’s leading inspection, verification, testing and certification company. We’re also the benchmark worldwide for quality and integrity. And that makes us very proud. This can only happen thanks to more than 90 000 colleagues worldwide, with 1650 employees in Belgium only. Our employees give 110% of themselves every day, divided over all expertises, branches and cultures. Our coworkers build their own way inside the company, the services and the expertise.

SGS Life Sciences carries out all type of services for pharmaceutical and biotechnology companies, from coordination and running of clinical trials with new molecules or techniques on human beings, to support and consultancy on post marketing registration activities. SGS Life Sciences has also expertise in the quality control of pharmaceuticals.

In the spirit of continued growth and to help improve our business, we are currently seeking for a Document Management Assistant

Job Description

Just graduated in “Bachelor Medical Management Assistant” or another Bachelor where you learned the right skills to become the ideal candidate? You are welcome! Your main responsibility is to assist your colleagues with project related and/or general administrative work.

Your day-to-day activities include:

  • Perform quality controls on study documents
  • File trial documents on the study folders and move final document versions to the final folders
  • Import clinical documents into an electronic documentum system
  • Assist in status tracking of study documents
  • Manage and keep track of paper archiving boxes
  • Organize meetings
  • Attend team meetings and write meeting minutes and/or reports
  • Assist in creation of presentations


What do you need to be successful?

  • You have a bachelor’sdegree in office management or equivalent
  • Already have experience in clinical trials? Great! That can come in handy.
  • Don’t yet have experience in clinical trials, but are you eager to learn? Don’t hesitate to apply as well!
  • You can express yourself fluently in Englishand have strong communication skills
  • You like crossing the T’s and dotting the I’sand no error escapes your watchful eye.
  • You always have all your ducks in a rowand therefor you never miss a deadline.

Additional Information

What we have to offer:

Were you already considering a big switch in your career? Maybe this could be your next step. At SGS you can count on an interesting position where you can take responsibility. Come enjoy our fun team of colleagues and on top of that, we will reward you with an interesting salary package (incl. retirement plan, meal vouchers, …)

Do you want to be part of this?

We are looking forward to hearing from you! Send us your story and your resume via the apply button and maybe you will soon join us for work and coffee breaks. Still have questions? Lynn Bourguignon can give you more details about the job. Send her an e-mail at [email protected]

If you require alternative methods of application or screening, you must approach SGS directly to request this, as we're not responsible for the employer's application process.

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